Planning an event can be overwhelming. You must do everything to ensure success and that your guests will be happy. A corporate event can tell a lot about your business. Therefore, you want to make it as memorable as possible. Imagine a situation when you plan everything, but nobody shows up, or just a few people attend the event. It can be frustrating, and you could end up making losses. Therefore, knowing what to do to guarantee your guests will attend the event is vital. There is a fear common in event planning of being unsure if people will show up. So, we have outlined several measures to guarantee your event will be packed to capacity. Here is what to do.
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Pick a Good Location
The location you choose for your event impacts attendance. You need to ensure it is easily accessible and not too remote. It should have reliable transport links and be easy to direct. Check if there will be road closures and ensure there is no other venue with a similar name as yours. Ease of accessibility will encourage your invitees to come to your event.
Promote the Event
Ensure you remain in the minds of your guests. You will need to promote your event by sending invitations. Talk about the event every chance you get. If you are sending newsletters, don’t forget to mention the event. Don’t forget to update it on your social media to remain on top of your mind. The invitees will remember the upcoming event and even send reminders not to forget.
Pick a Venue
Like location, the venue you pick for the event is also integral. So it is easy to get to the venue. However, is it accommodative? Does it cater to your guests’ needs? It is imperative to choose a fantastic venue for a successful event. Ensure the guests can make the most out of it.
Choose the Right Day and Time
Pick a good day and time to hold the event. Of course, you will not host an event on a Sunday or Friday night when people are winding up after a busy week. A Sunday afternoon can be a good idea for a family-friendly event. If you are holding a corporate event, the best days could be Wednesday or Thursday. Most people are done with work at 6 p.m. So, this may be the best time to start the event.
Organize Activities
Give your guests a reason to come. So, in addition to the event’s agenda, find something else that will allure them to attend. It could be a glass of champagne for everyone, a free manicure, an artist, a photo booth, etc. The activities you organize depend on the type of event.
Invite the Right People
The kind of guests you invite depends on the type of event. For example, if you host a birthday party for your child, the main guests will be kids and their parents. If it is a corporate event, you must invite professionals and other individuals related to the business. There should be relevance and interest when choosing the people to invite to the event.
Make Your Events Guests Turn Up!
The success of your event depends on how you plan and promote it. So, avoid having empty chairs or an empty room if the guests fail to show up by following the above tips. Make the venue accessible and follow up on your guests.